Add Events (for Event Admins)
The 51勛圖厙 events calendarpowered by Localistbrings together hundreds of university events in one place. As an event admin in the calendar you will find it easy to add events to the system and include ways to promote your event. Use the steps below to get started on adding events for your group(s).
Login
You must login to submit an event or make any changes to an event you have already submitted.
Click the泭Login泭link at the top of the 泭. Use your CU Identikey username and password to sign in.
If this is your first time signing in to the university calendar, you will be prompted for your name and CU email in order to create a new profile.泭
Calendar Admin Dashboard
The events calendar has a public submission form but Event Admin users should use the add event form in the calendar administration dashboard because it offers additional and advanced functionality.
Below your profile image is a list of platform navigation links.
釦梗梭梗釵喧泭Calendar Admin
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Add an Event
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Once in the Admin Dashboard area, Expand the泭Events泭link and select泭Add Event
Event Form
Name:泭This will be displayed as the events name.
Tip:泭After you enter the events name, if you see text below the field this is a warning of any possible matching events either in the past or future. If this is the case stop here and review the Modify an Event tutorial.
Description:泭We suggest that you keep the character limit below 400 - we do not impose a limit but it is best to maximize the impact of of the event description on the events calendar with a short, tight summary. Then link to an event webpage with full details. Descriptions must comply with the events calendar policies of accessible content.
Status:泭The default is Live, but can be changed to Canceled, Postponed and Sold Out. When the default status is changed, the status will be applied to the events title. For example, CANCELED: Spring Gardening Workday.
Schedule
Start Date:泭There are several ways you can enter a date: You may enter numerical dates, 10/3/14, traditional Oct 3, October 3, 10/3, or you may enter in phrases Next Friday, Tomorrow, 10/3/14, etc. As you type, the date below the field will update accordingly.
Start Time:泭If no A.M. or P.M is indicated the default time is A.M. For all day events please use the University / business open hours.
End Time:泭If no A.M. or P.M is indicated the default time is A.M. For all day events please use the University / business closing hours.
Repeating:泭By default events are set to never repeat, but you have multiple options to create complex schedules. If your events occurs on more than one day, click the down arrow to select the option you need.
Location
Experience:泭The default is In-Person, but can be changed to Virtual or "Hybred". Selecting either泭Hybrid泭or泭Virtual泭will expose the following three fields. If you select泭Virtual泭the physical location fields will be hidden.
Virtual Experience:
- Dial-In Instructions: Paste the typical dial-in instructions from your service of choice. If using Zoom, make sure the zoom . If you prefer to share stream details with only those who will be attending, you can use泭have participants register to recieve the meeting invite information.泭Click the Ticketing & Registration tab to add ticketing or registration information to your event,
- Stream URL:泭Entering a URL will trigger a CTA to appear on your events page that will send your community to the streams external page. To activate the registration button for a future stream, use the Registration URL field under Tickets & Registration
- Stream Embed Code: If your streaming service supports embedding videos to watch a stream directly on the event page in Localist, paste the code here.
In-Person泭Experience:
Event Place:泭The events calendar has location pages already in place. All you need to do is connect the location to your event by typing in the name of the building and select it from the list. This will automatically feed in details of the location such as location name, address, map, etc. This means that you no longer have to remember or re-enter addresses.
Room:泭This can be words, such as Glenn Miller Ballroom or numbers.
Photo:泭Drag and drop a photo into the photo uploader or select Uploadthis will pull an image from your computer. Choose from Photos will open a small window to browse your recent photos and photos from the Photo Library.
Important:泭Do not use pictures of event flyers or images with embedded text on them - they are not accessible and your group will be given a warning if your event content is not accessible. You can find hundreds of images to use on the泭泭site.
Photos
Photo:泭Add a photo if you have one. You can either Upload a photo from your computer or Browse for a previously uploaded photo. If you upload a photo, size the image to泭泭350px泭x 350px.
Photo Caption: This field is for泭image alternative text and is泭used by screen readers, search engines, or when the image cannot be loaded.
Do Not Use images of event flyers泭- they are not accessible and your event may not be approved. You can find hundreds of images to use on the泭泭site.
Classifications
Calendar users can find events by Type, Interest and Audience. The classifications filters are populated with terms most commonly used. Select all that apply from the drop down options. You may only associate an event with one group.
Event Type:泭Choose one or two. Be mindful of what matches best to your event.泭DO NOT USE泭the泭Featured Event泭label. This is reserved for the event calendar admin and using this filter will delay your event approval. The Featured Event label is blocked for selection for泭all event admins.
Interest:泭Choose the best matches - do not select All.
Audience:泭Choose appropriate audience.
Academic Calendar: DO NOT USE.泭This filter is reserved泭for the university's official, campus-wide dates and deadlines. Using this filter will delay your event approval.泭The Academic Calendar泭labels are泭blocked for selection for泭all event admins.
Faculty/Staff Calendar:泭DO NOT USE.泭This filter is reserved泭for the university's official, campus-wide dates and deadlines. Using this filter will delay your event approval.
Group:泭Choose your group. Note: if you choose another group that you are not an event admin for, your event will go into the pending queue for approval.
Additional Details
Keywords:泭This field is used for SEO purposes and does not display publicly. 泭Add terms that are relevant to your event to help your event show up in search results.
Tags:泭Tags are used for micro-categorizing events. They display on your event page and are used to group similar events. (review the Tags Best Practices article for examples)
Hashtag:泭泭Engage with your audience by adding a hashtag. Do not include the hashtag symbol as it will automatically be added.泭Bonus:泭Hashtags are monitored and used as part of the trending algorithm within the system.泭Note:泭Only one hashtag can be used.
Event Website:泭Enter the event URL is applicable.
Vanity URL:泭The event URL is derived from the event name. Use this field if you would like to give your event a custom URL.
Owner:泭This field will display the email of user who created the event. If ownership needs transferred, the email just needs changed to the new owners email.
User Engagement
Allows User Activity:泭Uncheck this option! This is checked by default but our Events Calendar requires all events to uncheck this option to disable comments, reviews and user-added photos.
Allow User Attendance:泭This is checked by default. Unchecking this disables the Im Interested and Invite Friends functionalities. We encourage events to promote this feature.
Visibility
Events can be marked as Public, Unlisted, or Restricted to specific locations.
Public:泭泭The event will be displayed on the calendar at all time and to anyone visiting your calendar.
Unlisted:泭The event will not be displayed on the calendar. The only way to see the event is if the event creator circulates the events URL.
Restricted:泭The events visibility will be restricted to specified locations.泭
- Place Pages:泭If you are having a year long exhibition, we do not want the event to appear on the university calendar homepage every day for a year. Check the Place Pages box, so users visiting the place landing page would still see the event every day it is occurring.泭
- Widget:泭Another common restriction is to use Widget - this will restrict the event so it will only appear in a block on your website and not on the public events calendar.
- Logged In Users Only:泭This option will restrict the event from the general public but it will display for all logged in泭users.
Exclude from Trending:泭The event will not appear in the trending list.
Ticketing
To add ticketing or registration information to your event, click the Ticketing & Registration tab.
Use Localist Register: We do not have this option enabled on the platform
Ticket Cost:泭Enter any number with accompanying text, such as $10 door. If the event is free then leave this field blank.
Registration URL:泭Add a Buy Tickets or Register button to your event.
- Buy Tickets:泭If a price is entered in the 泭Ticket Cost field, the link added to this field will default to say Buy Tickets.
- Register:泭If the event requires registration put the registration URL here and be sure to leave the ticket cost field is blank.
- Important note:泭Events asking for payment must comply with university policies first. (Link to tutorial with Registration with payment)
Event Reach
Event Reach is a feature of the platform to measure the expected reach, or audience awareness, of an event. The metric is based on the amount of certain content in an event. Do not be too concerned about this metric, A 30-50% is a healthy score for a typical event.
Go Live
Click泭Save Changes.
Proofread Your Work
Once youve published your event, Click泭View Event泭to make sure all is well. Here are things to check for:
- Make sure youve included a contact person (name, phone, email) so people have someone to泭contact if they have questions or need an accommodation to attend.
- Check to make sure apostrophes and other punctuation marks are displaying correctly.
- Check the spelling.
- Is the map pointing to the right place?
- If youve included links, make sure theyre working.
- Are there extra spaces between paragraphs? Take them out.
For You Visual Learners:
[video:https://youtu.be/9enpwb7ISp0 ]